Banquet-Tracker v4.00 Cover Banquet-Tracker ® v4.00
The Tracker-Series | Generation 3

From the pioneering and leading
developers of event fundraising software!

Application Details

Banquet-Tracker DetailsThe Banquet-Tracker application suite provides "total" banquet management, from start to finish, in one application. Here are just some of the comprehensive management tools found in Banquet-Tracker that builds your event for success.

Core Application

A powerful "one-to-many" relationship design means simple data entry resulting in powerful reporting. Managing multiple banquets under one database means your organization has a complete and comprehensive 360ยบ picture of your event over many years.

Constituent Management

Uniquely manage constituents, their relationships and participation as Benefactors, In-Kind Donors, Guests, Solicitors, Sponsors, Volunteers from a single database record. You control the amount of information to be managed while building towards your event. Our constituent management module serves as a great cultivation tool for identifying constituents as long-term contributors to your organization bringing exponential growth.

Financial Gift and Pledge Management

At the heart of the gala banquet fundraising effort is the ability to collect donations. Banquet-Tracker provides both one-time Cash Gift and Pledge opportunities based on user defined billing cycles. Guests can participate by providing an unlimited number of gift and pledge commitments while assigning each transaction to specific beneficiaries supported by the fundraiser.

Employer Match

Enhance your event earnings and add to the bottom line with the addition of Employer Match collection. Banquet-Tracker manages the employer/employee relationship where Employer Match is offered. Generate request documents that encourage employees to participate as well as federal tax receipts for the businesses participating. Manage all payments for accurate financial reporting.

Federal and State Tax Compliance

I.R.S. compliant tax receipts for cash and pledge donations, reservations, sponsorships, are easily generated. Receipts are designed based on federal substantiation laws, helping to ensure compliance with federal tax reporting requirements.

Compliance with Revenue Canada and Taxation Australia tax regulations is also provided!


Produce and distribute all invoices and receipts required to maximize revenue collection and comply with charitable contribution, substantiation and disclosure requirements. Print all documents any time as required. Have a constituent who is being audited and requires tax documents from years past? No problem! All documents are readily available for all events managed current and previous years as required by federal tax law. Record retention requirements are fully met!

Reporting/Document Production

150+ application reports, defined by your peers, provide comprehensive event and multi-event historical analysis of your events. Statistical analysis and trending help to focus event planning to maximize the long-term revenue and event growth.

In addition to extensive reporting opportunities, generate letters and labels from your data.